Jigsaw’s Covid-19 Response Statement
During this time of unprecedented uncertainty, Jigsaw has remained resolute in its commitment to continue to educate, care and support those learners in our community who need our support most. We are proud to have been able to keep our doors open throughout, whilst operating adjusted timetables and daily schedules, and recognise that we have been able to do this because of the commitment of our staff teams, suppliers and contractors and also as a result of the support we have received from our extended Jigsaw families.
As an organisation, Jigsaw is governed by a commitment to ensuring the safety and wellbeing of all our learners and staff at all times and all decisions are made with this at the forefront of our thinking. We are in constant and direct contact with our families and carers. Below is more general information regarding our response to Covid-19 and the various preventative measures and proactive actions we have in place across our site to best mitigate risk and to keep our learners and staff safe.
Jigsaw is operating in line with all Government guidance and best practice and has a live and evolving Risk Assessment in place that is reviewed weekly by our Business Continuity Team (BCT*). This enables us to respond swiftly to any legislation/advisory changes and effectively implement new protocols and interventions where necessary to further ensure the safety of all our learners and staff.
*BCT comprises our CEO, Head Teacher, Deputy Head Teacher, Director of Adult Services, Director of People, Facilities Manager, IT Lead and Marketing & Communications Manager.
We have taken the decision to periodically publish our Risk Assessment online. A copy is available on our main Jigsaw Trust charity website on our Covid-19 page. However, please be aware that this document is regularly updated internally by our Facilities Manager and Business Continuity Team and the most up to date version can always be requested via [email protected].
Please see below for a number of Frequently Asked Questions (FAQs) that relate to key aspects of the risk assessment.
Covid Response Frequently Asked Questions
We have a Business Continuity Team consisting of Senior Management Team members across our business areas, our CEO, HR and Communications managing and agreeing on all measures, actions and processes taken by the organisation.
Yes. It is a living document continually under review by our Business Continuity Team. We have chosen to publish this document periodically on our main Jigsaw Trust website. However, it is important to be aware that this is a working, evolving document responsive to the ongoing situation. If you wish to see a latest copy, it is available by contacting our Administration team.
In the event of a learner (or staff member) becoming symptomatic on site, we have established procedures in place for staff to follow. Full PPE is available in our isolation areas and staff have all been trained in the correct donning, doffing and disposal of PPE and our internal protocols around this. The procedure ensures we are able to look after and isolate the learner (or staff member) in question until they are able to leave the site.
If a learner or a staff member tests positive for Covid, using an LFD or PCR test, they are required to remain offsite for a period of at least 5 days during which time they will be most infectious. They are then required to receive 2 negative LFD tests, 24 hours apart, before they can return onsite. If they are still testing positive at Day 10, they are able to return to site.
Currently we support learners to wear masks if they wish to do so and may encourage some learners to wear them in certain situations if this does not cause undue stress or upset. Learners at JigsawPlus are exempt where the putting on, wearing or removing of a face mask could cause undue distress and where the wearing of a mask may be considered unsafe or otherwise interfere with the ability to communicate.
If your son/daughter has been unwell but not shown symptoms or tested positive for Covid, or shown symptoms of flu or any other respiratory infection they may return to Jigsaw once they feel well enough as long as they do not have a high temperature. If your son/daughter is unwell and you are concerned it may be Covid, you are able to take a LFD test to confirm. If this test is positive, you should then keep your child away from JigsawPlus for a period of at least 5 days during which time they will be most infectious.
Overseas travel is subject to changing rules and regulations regarding quarantine, advised/non-advised travel areas and as such, our response depends entirely on the prevailing government guidance at the time of travel. No member of staff or learner will be allowed to return to JigsawPlus until all quarantine and/or other relevant restrictions and measures have been satisfied.
Yes – you will have an opportunity to liaise directly with your son/daughter’s Team Leader to organise this.
Yes, but only where appropriate and only within their bubble. Social distancing is maintained wherever possible but it is important that learners are afforded the opportunity to interact within a group learning setting as well as on an individual basis.
As an adult service provider we have not received any home testing kits for families. If this changes, we will notify our parents and carers accordingly.
We do not have a vaccination programme at JigsawPlus.
Currently, Jigsaw is operating a policy of ‘essential visitors only’ on site. Any onsite visits are driven by business need and governed by individual risk assessment. We have an updated Guide for Visitors available on the Contact Us pages of our website which we request you review ahead of considering a visit. Before any visit can be confirmed, we also require you speak directly to the member of staff you are interested in visiting to discuss whether we may be able to manage your visit remotely via Teams (or similar), telephone or email. If an onsite visit is necessary, we will discuss any additional measures required at that time.
Yes, JigsawPlus staff test twice weekly, prior to coming onsite, on Mondays and Thursdays. If a member of staff tests positive, all staff test daily for a period of 5 days.
We routinely use PPE where necessary and are guided by individual learners’ risk assessments in addition to best practice and all latest guidance. We additionally maintain a stock of PPE separately in isolation areas to use in the event of a member of staff or one of our learners presenting with symptoms on site. As a direct response to the pandemic, staff are required to wear a mask at all times when onsite at JigsawPlus – masks are Medical Grade (Type IIR).
Yes. We have an enhanced cleaning contract with our existing cleaning company. The routine cleaning schedule includes high touch areas addressed multiple times throughout the day; regular WC cleans; scheduled deep cleans and a number of other measures, including surface wipes available at all points along with hand sanitisers. All staff are routinely reminded of the need to wipe down areas (in addition to the daily cleaning), use hand sanitisers and promote good hygiene with their learners.
We would follow the Outbreak Response in the event of receiving 2 or more ‘linked’ confirmed cases. This results in staff testing daily and us making contact with UKHSE to receive further guidance.
If your son/daughter has developed a new cough, they should be tested or seek medical advice from your GP. If the GP advises that they can return or you have a negative test, we are happy to have them back onsite otherwise, you should follow the staying at home guidance for the appropriate period.
If you have any concerns, you should seek the advice of a medical professional and/or get tested and follow advice given. Please be aware that symptoms of Covid-19, flu and common respiratory infection are now listed as continuous cough, high temperature, fever or chills, loss of or change in your normal sense of taste or smell, shortness of breath, unexplained tiredness, lack of energy, muscle aches or pains that are not due to exercise, not wanting to eat or not feeling hungry, headache that is unusual or longer lasting than usual, sore throat, stuffy or runny nose, diarrhoea, feeling sick or being sick.
Staff members are now able to work outside their allocated bubble when it is considered operationally necessary. Learners can also access other areas of the building to access specific resources, eg. kitchen, gym, and then return to their bubble.
It is not possible to create a staggered drop off/pick up due to the number of transport providers and shared taxi services involved, however, we collect learners over a longer period of time, commencing at 09.30 to avoid too many people transitioning through reception areas at once.
Where small resources are shared, both learners and staff are responsible for wiping down the resource after use. Routine cleaning is carried out throughout the day in communal areas/high touch areas by our dedicated cleaning team.
Yes, providing they are not displaying symptoms of Covid-19, flu or any other respiratory infection. They are advised under these circumstances to test daily, prior to coming onsite, for a period of 10 days.
Please be aware that symptoms of Covid-19, flu and common respiratory infection are now listed as continuous cough, high temperature, fever or chills, loss or, or change in, your normal sense of taste or smell, shortness of breath, unexplained tiredness, lack of energy, muscle aches or pains that are not due to exercise, not wanting to eat or not feeling hungry, headache that is unusual or longer lasting than usual, sore throat, stuffy or runny nose, diarrhoea, feeling sick or being sick.
We have a 2m distancing protocol in place across the whole of our site and this is maintained wherever possible. We are a lifelong learning setting for adults with special needs (autism) and as such, need to work closely with our learners to keep them safe and to teach them effectively. Maintaining social distancing is embedded into learning programmes with learners where possible. We also have visual markers across our site (ie. 2m tape).
Within JigsawPlus, we are now operating with two separate bubbles – one within our main Centre for Lifelong Learning on Dunsfold Park and one in a separate annexe onsite. In all cases, where the physical space allows, there are separate staffrooms, different transit routes and amended entry/exit points. Staff have great clarity around how/why we have implemented bubbles as a preventative measures through regular staff meetings and reinforcement of our messaging. We currently have three separate staffrooms – two in our main Centre for Lifelong Learning and one in the separate annexe.
UKHSE has special permission from the Secretary of State for Health and Social Care to use personally identifiable information without people’s consent where this is in the public interest. This means that both staff and parents of learners (or learners themselves where they have capacity to consent) at JigsawPlus are not required to give consent for data to be shared with UKHSA in this instance as it is a public duty that these data are shared.
Under our latest Covid measures and updated visitor guidelines, all visitors to site will be required to wear a face covering for the duration of their visit unless exempt. Please see our Visitors Guide on the website (Contact Page) for all information.